Crownsking Academy - Management System

🎓

Total Students

Enrolled students

👩‍🏫

Teaching Staff

Teachers on record

💰

KSh 0

Term Revenue

Total recorded payments

⚠️

Fee Defaulters

With an outstanding balance

📅

—

Avg Attendance

Student average

📊

—

CBC Pass Rate

Students averaging 60%+

📈 Revenue vs Expenses (Monthly)

🎓 Enrollment per Class

💳 Fee Payment Types

📅 Daily Attendance (This Week)

🏫 Class Performance Overview

Class	Teacher	Students	Avg Score	CBC Rating	Attendance	Status

🧠 CBC Competency Tracking

👨‍🎓 Student Management

🔍

Adm #	Name	Class	Parent/Guardian	Contact	Transport	Meals	Fee Status	Actions

👩‍🏫 Teacher Management

🔍

#	Name	Username	Class	Subject	Contact	Status	Actions

📋 Reports & Analytics

📊

Financial Report

Revenue, expenses & balances

💸

Fee Balance Report

Outstanding fee balances per student

🎓

Student List Report

All students by class

🧾

Expense Report

All recorded expenses

👩‍🏫

Staff Report

All staff & their classes

💳

Payments Report

All recorded payments

⚙️ System Settings

🏫 School Classes

🔐 User Accounts

📋 Audit Log

Time	User	Action	Details

👤 My Profile

Personal Information

💰 School Fee Structure

Admission: KSh 1,000 + Interview: KSh 500 = KSh 1,500 (all classes except Playgroup)

You can 📋 Fee structure is managed by the Director. This shows current rates for reference.

📋 Fee Structure per Class — All Terms (KSh)

Class	Term 1 Total	Term 2 Total	Term 3 Total	Details

🚌 Transport Rates per Destination (Per Term)

Destination	One Way / Term	Two Way / Term	Notes
Town Centre	KSh 1,900	KSh 3,800	Morning OR Evening
Westlands Stage	KSh 1,900	KSh 3,800	Morning OR Evening
Eastlands Stage	KSh 2,400	KSh 4,800
Hillview Estate	KSh 2,700	KSh 5,400
Riverside	KSh 3,200	KSh 6,400
Garden Estate	KSh 2,100	KSh 4,200
Lakeview	KSh 2,100	KSh 4,200
Greenfield	KSh 2,700	KSh 5,400
Sunrise Estate	KSh 2,250	KSh 4,500
Market Road	KSh 2,900	KSh 5,800
Airport Road	KSh 3,250	KSh 6,500
Southend	KSh 3,000	KSh 6,000
Northgate	KSh 2,750	KSh 5,500

📱 M-Pesa Payment Instructions

PAYBILL NUMBER

000000

ACCOUNT NUMBER FORMAT

1234567#ADMNAMECLASS

No spaces · e.g. 1234567#307JohnKamauGrade4

⚠️ Fees must be paid through the school M-Pesa account only. Always include the correct account format to ensure payment is properly allocated.

👕 School Uniform Prices

SWEATERS

Size	Price (KSh)
24	750
26	800
28	800
30	850
32	850
34	850

TROUSERS / SKIRTS

Size	Price (KSh)
22 & 24	650
26	700
28	700
30	700
32	750
34	750

WHITE SHIRTS

Size	Price (KSh)
18 & 20	350
22 & 24	400

CHECKED SHIRTS

Size	Price (KSh)
Small	600
Medium	600
Large	600

TRACK SUITS (Ordinary)

Size	Price (KSh)
22–24	1,700
26–28	1,900
30–36	2,300

👤 My Profile

Personal Information

💰

KSh 0

Total Collected

Recorded payments

⏳

KSh 0

Outstanding

0 students

📉

KSh 0

Total Expenses

Recorded expenses

📈

KSh 0

Net Balance

Collected minus expenses

💳 Revenue by Fee Category

📊 Monthly Income vs Expenses

⚠️ Students with Outstanding Balances

Adm #	Name	Class	Required	Paid	Balance	Status	Action

💳 Record Payment

New Payment Entry

Student

Term

Payment Categories

Tuition

Examination Fee

Stationery

Assessment Book & Diary

Activity Fee

ICT & Foreign Language

Laboratory Fees

Meals

Transport / Bus

Uniform

Admission Fee

Interview Fee

Graduation Fee

Other / Miscellaneous

Payment Method

Reference / Transaction Code

Total Amount:KSh 0

Recent Payments

Receipt #	Student	Amount	Method	Date	Action

📉 Expense Management

🔍

👩‍💼

KSh 650K

Staff Salaries

🔌

KSh 85K

Utilities

🛒

KSh 120K

Supplies

🔧

KSh 45K

Maintenance

Expense Records

#	Category	Description	Amount	Date	Logged By	Actions

📂 Fee Records by Class

Adm #	Student	Tuition	Meals	Transport	Uniform	Total Paid	Balance	Status

👩‍💼 Staff HR Records

👨‍💼

Total Staff

💰

—

Monthly Payroll

📋

—

Active Advances

🏦

23582472

NSSF Employer No.

PF No.	Name	ID Number	NSSF No.	Basic Salary	Gross Pay	NHIF	NSSF	Net Pay	Advance	Actions

📊 Accounting & Finance

🏦

Demo Bank (KSh)

💵

197,700

Cash on Hand

📥

2,058,830

Receivables

📈

3,549,685

Income 2026

Chart of Accounts

Code	Account Name	Type	Balance (KSh)	Actions

Account	Debit (KSh)	Credit (KSh)
TOTALS

📊 Accounting & Finance

🏦

Demo Bank (KSh)

💵

197,700

Cash on Hand

📥

2,058,830

Receivables

📈

3,549,685

Income 2026

Chart of Accounts

Code	Account Name	Type	Balance (KSh)	Actions

Account	Debit (KSh)	Credit (KSh)
TOTALS

📦 Inventory Management

🖥️

—

Equipment Items

🗃️

—

Store Items

💰

—

Total Value (KSh)

⚠️

—

Low Stock Alerts

#	Item Name	Category	Qty	Condition	Value (KSh)	Date Added	Actions

📦 Inventory (View Only)

🖥️

—

Equipment Items

🗃️

—

Store Items

💰

—

Total Value (KSh)

#	Item Name	Type	Qty	Condition	Value (KSh)	Date Added

🧾 Fee Reminder Slips

Filter by Class

Custom Message (optional)

Due Date

Student Name	Class	Adm #	Balance (KSh)	Parent

👦

Students in Class

✅

Present Today

❌

Absent Today

📊

Class Average Score

📊 Class CBC Performance

📅 Weekly Attendance

📅 Attendance Register

✅ Present

❌ Absent

⏰ Late

Click card to toggle status

📋 Attendance History

Date	Present	Absent	Late	Total	Rate

🧠 CBC Competency & Assessment

Competencies

Assessments

Remarks

My Students

🔍

Adm #	Name	Gender	Parent	Contact	CBC Score	Attendance	Action

👤 My Profile

Personal Information

📝 Exam Results Entry

Mid-Term Results — My Class

Enter marks out of 100. Leave blank if not yet assessed.

📊 Class Exam Summary